Conference and Events Coordinator

Welcome to Söderfors Manor – a historic manor dating from 1690, designed by royal architect Carl Hårleman and transformed into a luxury waterfront resort. Swedish heritage meets modern comfort here, with a hotel, Relax area, restaurant, bar and conference centre creating a unique experience together.

We are looking for at least one conference and events coordinator: an exceptional colleague with what it takes to deliver a large part of the experience our guests should enjoy in Söderfors and at the manor. We believe you live in the region and have a driving licence and access to a car. Working here means appreciating the responsibility of preserving the character of a historic and unique setting. Our visitors choose us because the manor and its surroundings shape everything we offer. Together with our team, we create that experience. Read more about us: https://www.soderforsherrgard.se/

General responsibilities

As the lead coordinator in our conference and events department, you are the main contact for conference groups and other larger groups, including weddings, festivals and parties. You take over once our sales team has finalised an order and remain responsible until delivery is complete. You become Söderfors Manor's natural ambassador to every group, both during planning before the visit and while running the event. You are highly sociable and comfortable in every setting with all types of guests and visitors. You work independently as the person in charge while collaborating with all other departments and the suppliers involved in your events.

Your main duties

• Represent Söderfors Manor with professional, high-quality service.

• Hold regular follow-up meetings with the group's organiser or coordinator.

• Manage delivery of everything ordered, coordinating with all suppliers so the necessary services and products are in place when required.

• Coordinate music, speakers, furniture, conference materials, technology and more.

• Ensure every department involved has the correct information.

• Communicate with guests by email, telephone and at reception.

• Ensure all changes are recorded in our systems to support the best possible delivery.

• Coordinate with other departments to ensure smooth operations.

• Help with room layouts, technical equipment, service and related tasks.

• Take ownership of the event as the on-site host.

Qualifications

• At least three years of experience working in service, events and/or conferences.

• Fluent spoken and written Swedish and English.

• A strong service mindset, a sense of responsibility and the ability to solve the challenges that arise.

• Experience with booking systems.

How to apply

Send your application to jobs@soderforsherrgard.com.

Applications are reviewed on an ongoing basis – do not wait to apply!